How do I plan a team meeting across timezones?
Add team members - each in a different city - and the tool shows a heatmap of their working hours. At a glance you see what hours everyone is at work.
Columns highlighted in green = everyone available - the best times for a meeting. Gray columns = someone is off work.
Perfect for distributed teams (Berlin + NYC + Tokyo), corporate work with offices on multiple continents, or planning regular calls.
How to use it
- Click "Add person" - type the city where they work (e.g. Warsaw, New York, Tokyo).
- Each person has a 24-hour map - green cells are their working hours.
- Columns highlighted in green = everyone is working. Those are the best meeting times.
- You can change working hours for each person (default 9 am - 5 pm).
- Pick a reference day - daylight saving changes through the year, so the date matters.
- The team list is saved in your browser - it persists after closing the tab.
When this is useful
Common reasons to line up working hours across cities:
- Remote work in an international team - "Berlin + NYC + Tokyo - when do we have 2 common hours?". The tool shows it instantly.
- Sprint meetings - planning recurring meetings when everyone has to attend.
- Onboarding a new hire - check how many hours of their day overlap with yours.
- Working with a foreign client - when can I call so I don't catch them in the middle of the night?
- Planning global conferences - what hour to pick so Europe, Asia, and the US can all attend?
- Education - see the scale - "9-5 my time for Sydney is night". Some team configurations are practically impossible to coordinate.
To convert a specific time between two cities, use our timezone converter. To track current time in multiple cities, see world clock.
Questions and answers
Each person has a row with 24 cells (one per hour). Green cells are working hours for that person. Look vertically (column) - green in every row = everyone is working then. Columns highlighted in the header = best meeting times.